This privacy notice relates to the process of providing access to specific data sets through the ATSIDA and Australian Data Archive.
Who is collecting your information
ATSIDA operates within the University of Technology Sydney (UTS) but shares its functions and activities with the Australian Data Archive (ADA) - a service currently managed by Australian National University (ANU).
What information is being collected
ATSIDA and the Australian Data Archive collect personal information to manage enquiries about and requests for access to datasets. You may make general enquiries or lodge a request for restricted-use data directly with ATSIDA or otherwise use ADA to request access to restricted-use data. Where a request has been lodged directly through ADA, ANU will pass the information to UTS to review and process the request. Where a request has been approved, ATSIDA will need to provide information about an application and applicant to ANU if the applicant would prefer to use ADA systems to access restricted use-data.
How your information may be used or disclosed
ATSIDA may use or disclose personal information to review and assess an access request. This may include to negotiate access to restricted-use data in consultation with the people who have rights in the data such as formally constituted bodies (e.g. land councils, prescribed body corporates, art centres), other collectivities, families, and/or community elders). This disclosure of personal information may also extend to the depositor if they have requested the disclosure as a condition of access. Information will also be used to manage the provision of services and access, and for ongoing quality improvement and planning processes.
Information may also be used or disclosed where relevant to support the university’s business, such as performing general administration activities, or dealing with internally or externally initiated reviews, investigations or legal matter thatmay arise in relation to the application and access processes, or the ATSIDA or ADA activities generally. Information may also be disclosed if it is required or permitted by law.
Accessing and correcting your information
To find out whether information is held about you, what kind of information is held and how you can access records. Refer to the contacts below.
Contacts
If you have any questions about your information, ATSIDA activities or this notice, you can contact atsida@uts.edu.au.
For further information about personal information handling practices at UTS in relation to ATSIDA, see Privacy at UTS. For information about personal information handling practices at ANU in relationto the ADA, see Privacy at ANU.
How we consider the privacy of data subjects within the restricted data sets.
ATSIDA believes that the privacy interests of people no longer living should be upheld, irrespective of the time that has passed since their death. In practice, much of the personal information we handle is already protected by a duty of confidentiality because it was received in circumstances imparting an obligation of confidence1. Personal information about the deceased is also safeguarded by way of contracts that include how information can be accessed and used, such as deposit and research agreements.
ATSIDA recognises that the privacy interests of the deceased need to be weighed against the legitimate need of individuals and groups to obtaininformation about deceased relatives toclarify their identity and re-establish family and community ties. ATSIDA will engage with these requests in good faith. ATSIDA will likewise assist applicantsto correct or amend information about the deceased that is inaccurate, out of date, incomplete, irrelevant or misleading. These contributions will be owned by their contributors.
ATSIDA acknowledges that existing privacy legislationdoes not address the specific privacy needs of Indigenous groups, and supports the development of privacy protocols that respond to the privacy needs of these groups. ATSIDA encourages those collecting group information to consult and negotiate with the relevant members of an indigenous group before handling material that is culturally sensitive.2
ATSIDA supports the preference of some individuals and communities to be identified and attributed where it has been requested.
Confidentiality of data sets
All staff working with data sets being managed by ATSIDA, or who may come into contact with it through their roles (e.g. IT staff) are required to sign and adhere to a confidentiality agreement. Information about access and reuse of datasets lodged with the ADA (including ATSIDA datasets), is available on the ADA web site.