Aboriginal & Torres Strait Islander Data Archive

ATSIDA Reference Group

Terms of Reference

ATSIDA is a specialised trusted research data management facility, and thematic archive within the Australian Data Archive for Australian Aboriginal and Torres Strait Islander research data managed by the UTS Library. ATSIDA provides a transformational research platform working at the nexus of researchers, communities and other stakeholders in preserving and ensuring ethical access to research data related to Indigenous communities. ATSIDA works with universities, government and other organisations to increase Indigenous student and staff research capacity, support Indigenous researchers and those working with Indigenous research data. It engages with communities to manage appropriate access and return of digital materials.

Purpose  

The Aboriginal and Torres Strait Data Archive Reference Group is the principle advisory body to ATSIDA supporting the ethical and effective operations of ATSIDA through:

  • advising on the development and strategic direction of ATSIDA
  • assisting in building relationships with Indigenous communities, researchers, university partners and collections institutions
  • ratifying ATSIDA Protocols and associated policies (see Appendix A)
  • providing advice on ethical issues, particularly related to access to datasets, that present challenges under current ATISIDA Protocols
  • referring items for appropriate community consultation

Membership

The Reference Group seeks to provide broad representation, with members demonstrating relevant experience and knowledge across issues related to the ethical collection and management of Aboriginal and Torres Strait Islander research data, and the conduct of research projects involving Indigenous populations and their data. As ATSIDA is a national data archive, composition of the Reference Group aims to ensure broad geographical representation from Australia’s states and territories.

The Reference Group membership shall consist of, as a minimum:

  • Ex Officio Members:
    • UTS Librarian or nominee
    • Director Library Resources Unit
    • ATSIDA Coordinator
    • a suitably qualified representative from the national/state museums, archives and/or libraries sector
    • Director of UTS Jumbunna Institute of Indigenous Education and Research (JIIER) or nominee
    • AIATSIS Principal or nominee
  • Nominated Members:
    • 1 (minimum) representative(s) from the museums, archives and/or libraries sector
    • 1 Indigenous HDR student from any university
    • 2 Indigenous (research active) academics; 1 from UTS and 1 from another institution

Other members may be added at the instigation of the Chair to ensure a broadly representative and suitably qualified Reference Group.

Terms of Office

Nominated members of the Reference Group will be appointed by the UTS University Librarian in consultation with the Chair.

Terms of Office for nominated members will be two years, except for student representatives who will hold office for one year. Nominated members may be invited to extend their terms of office for an additional two years by the Chair.

Committee Chair

The University Librarian will call for expressions of interest for Chair at the expiry of the current Chair’s term of office. EOI’s may be received from within the Reference Group or externally. The Chair must be an Indigenous person. Where there are multiple nominations a ballot will be administered by UTS Library under its secretarial role to the Group, the results of the vote must comprise of majority Indigenous representation. Before calling for a ballot the University Librarian, ATSIDA Coordinator and Director Library Resources will review all nominations to ensure a suitably qualified Chair. Where there are no nominations or in other extraordinary circumstances the University Librarian reserves the right to extend the current chair and/or directly appoint a Chair. The chair will be appointed for a term of 2 years.

The chair is responsible for ensuring:

  • ATSIDA considers all matters raised by the reference group
  • ATSIDA remains true to the endorsed strategy
  • meetings are conducted in a timely and orderly manner

Sub-Committee

To address issues which may arise related to access requests to datasets where no record of permissions and access conditions exist (for older datasets) or there are other potential issues related to requests to access datasets, a sub-committee of the Reference Group will be formed. This sub-committee will be chaired by the ATSIDA Coordinator and consist of two other members of the Reference Group. Members will be asked to nominate for membership of this sub-committee. The sub-committee will consist of majority Indigenous representation. The sub-committee will meet on an as- needs basis.

Roles and Responsibilities

The Reference Group is accountable for:

  • promoting ATSIDA and its principles of ethical data management and community engagement
  • ensuring ATSIDA’s strategic direction meets community expectations, and best practice in the management of Aboriginal and Torres Strait Islander research data and ICIP rights protection
  • ensuring deposit of, and access to, datasets held in ATSIDA is governed by suitable protocols

The Reference Group members commit to:

  • maintaining an understanding of the ATSIDA strategy and initiatives
  • assisting in building mutually beneficial and respectful relationships between ATSIDA, Indigenous communities, researchers and curatorial institutions

Meetings

To be held four times per year, with at least two of these meetings virtual. Members may attend any meeting virtually.

Quorum is achieved with attendance of 5 members where the majority are of Indigenous background. Where quorum is not possible, the meeting will be rescheduled.

UTS Library will provide secretariat support. Agenda items, apologies and papers may be forwarded to the Office of Scholarly Communication, UTS Library up to one week prior to meetings.

The final agenda and papers will be distributed one week preceding the meeting. Minutes will be distributed no later than one week following the conclusion of the meeting.

Amendments and Variations

This Terms of Reference will be formally reviewed annually. It may be amended or varied in writing following agreement by a quorum of the Reference Group.

ATSIDA Reference Group Members

Name
ATSIDA
Position

Professor Lisa Jackson Pulver

Interim Chair

Deputy Vice-Chancellor, Indigenous Strategy and Services, University of Sydney

Michael Gonzalez

Ex-offico

University Librarian, UTS Library

Belinda Tiffen

Ex-offico

Director, Library Resources Unit, UTS Library 

Charlotte Moar

Ex-offico

 ATSIDA Coordinator, UTS Library

Vacant

Ex-offico

Director, Jumbunna Institute for Indigenous Education and Research (JIIER), UTS or nominee.

Lyndall Osborne

Ex-offico

Executive Director, Cultural Heritage Project, Australian Institute for Aboriginal and Torres Strait Islander Studies (AIATSIS)

Associate Professor
Gawaian Bodkin
-Andrews

Member

Associate Professor, Centre for the Advancement of Indigenous Knowledges, Faculty of Arts and Social Sciences, UTS

Jonathan Jones

Member

UTS academic intern & PhD candidate

Phil Gordon

Member

Aboriginal Heritage Project Officer, Australian Museum

Ronald Briggs

Member

Indigenous Librarian, Indigenous Services, The State Library of NSW

Joy Cardona

Member

Manager, Information Management Resource Centre, Northern Land Council, Darwin